Lockwood Library Move

PROJECT BACKGROUND The University Libraries’ largest library, Lockwood Memorial Library, will be undergoing a complete renovation beginning in 2027. In support of this renovation, the University at Buffalo Libraries are issuing this Request for Proposal (“RFP”) to identify a firm (“Contractor”) for the provision of professional library collection moving services (the “Services”). The Contractor will relocate approximately 650,000 items drawn from Lockwood Library to up to 5 on- and off-campus locations. Much of this material will need to be double-barcoded and prepared for ingestion into the Libraries’ Annex, a high-density off-site storage facility that operates using the Harvard Model and is managed through the CaiaSoft library storage management system. MANDATORY PRE-BID SITE VISIT Prior to Bid submissions being accepted, all potential Bidders will need to attend the mandatory pre-bid site visit at the date, time, and meeting place outlined below. Failure to attend the pre-bid site visit WILL result in the rejection of your bid. The purpose of the site visit is to tour the library facilities and answer questions. Date: Monday, May 18, 2026 Time: 9:00 AM EST Meeting Place: University at Buffalo North Campus University Libraries Buffalo, NY 14260 RSVP to Alex Borichevskiy at [email protected] and indicate the number of people attending no later than Friday, May 15, 2026 at 1:00 PM EST. Subject of email should be: “RFP # 25RAL0091 – Site Visit RSVP” to ensure delivery. Any questions regarding the Pre-Bid Site Visit should be directed to Alex Borichevskiy at [email protected]. Subject of email should be: “RFP # 25RAL0091 – Site Visit Questions” TIMELINE OF EVENTS Event Date Issuance of Notice Tuesday, April 21, 2026 Mandatory Pre-Bid Site Visit Monday, May 18, 2026 at 9:00 A.M. EST Deadline for Submission of Questions Monday, June 1, 2026 at 4:00 P.M. EST Answers Issued to All Bidders Friday, July 10, 2026 Bid Opening Date Monday, August 31, 2026 at 2:30 P.M. EST Presentation Dates September 2026 Notice of Award (tentative) October 2026 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.90% WBE Goal: 14.10% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%