Annual Cost Allocation Plan and User Fee Study Services

The County of San Mateo’s Sheriff’s Office is issuing a solicitation for a contractor to develop an annual Cost Allocation Plan and conduct a User Fee Study. The contractor will use FY‑26 actuals to create a cost allocation model for FY‑28 and will calculate fully‑burdened hourly rates for all fee‑for‑service activities, projecting revenues where volume data exist. Deliverables are to be provided on a flat‑fee basis, with the cost allocation plan due each November 30 and the user‑fee study due each April 30 in the first and third years of a one‑year contract that may be extended twice. • Scope: Cost allocation plan (annual) and user‑fee cost analysis for Sheriff’s Office services. • Deliverables: Fully burdened hourly rates by classification, time‑spent assessments, revenue projections (if data available). • Timeline: Cost allocation plan due 11/30 annually; user‑fee study due 04/30 in years 1 & 3. • Contract term: 1 year with two optional 1‑year extensions; quote must include costs for all three years. • Pricing: Flat annual fee for each deliverable; no hourly rates. • Required submission: Competitive quotation with completed Pricing Bid Table and lead‑time information.