26-037 Semi-Rugged Laptops and Docking Stations

The City of O'Fallon, Missouri is soliciting bids for the provision of semi-rugged laptops and docking stations. The bid opening date is June 18, 2026, at 2:00 p.m. CDT. Bidders must submit their bids in a sealed envelope with their name and address in the upper left corner and the attached label filled in and pasted on the lower left corner. The bid must be submitted on the blank bid form furnished with the contract documents and must conform to the terms and conditions set forth in the instructions to bidders, general conditions, and special conditions of the contract. The bid must include all prices quoted by the bidder, which must be F.O.B. delivered and include any and all freight costs to the delivery location(s) specified. The City reserves the right to accept or reject any and all bids received and waive any and all irregularities. The City also reserves the right to make any desired change in the specifications after the contract has been awarded, but any such changes must be agreed upon in advance between the City and the successful contractor. The contract will be awarded to the lowest responsible bidder, considering factors such as the quality of the articles supplied, their conformity with the specifications, and their suitability to the requirements of the City. The City also considers intangible factors such as the contractor's reputation and past performance. Key dates: - Bid issue date: June 5, 2026 - Questions submission deadline: June 10, 2026, by 12:00 p.m. - Addendum issuance: June 12, 2026, by end of day - Bid opening date: June 18, 2026, at 2:00 p.m. CDT The bid documents consist of several component parts, including instructions to bidders, general conditions, special conditions, bid form, references, specifications, pricing/signatures, and any addenda. Bidders are cautioned to avoid making deviations and exceptions to the specifications, which may result in rejection of their bid. The City requires all bidders to provide a drug-free workplace and to not use the City's name in any form of endorsement to any third-party without the City's written permission. The bid documents are available on the City's website, and bidders are strongly advised to check for any addenda at least 48 hours prior to the bid deadline.