RFP 2024-01-014P District Wide Back-Scanning

Oceanside Unified School District is seeking a qualified vendor to provide district‑wide back‑scanning services. The project will involve digitizing existing paper records across all schools, creating searchable electronic files, and ensuring secure storage and retrieval mechanisms that comply with state education record requirements. The scope includes planning, execution, quality control, and delivery of scanned assets to the district’s records management system. • Convert paper documents (student records, administrative files, etc.) to digital formats. • Implement metadata tagging and indexing for easy search and compliance. • Provide secure data transfer, storage, and backup solutions. • Offer training or support for district staff on accessing the new digital repository. • Meet any applicable privacy and FERPA regulations throughout the process.