City of Mechanicville Request for Qualifications Comprehensive Plan

CITY OF MECHANICVILLE REQUEST FOR QUALIFICATIONS (RFQ)COMPREHENSIVE PLAN – DEPARTMENT OF STATE (DOS) NOTICE IS HEREBY GIVEN that the City of Mechanicville is soliciting Statements of Qualifications from qualified consulting firms for professional planning services related to the preparation of the City’s Comprehensive Plan, to be completed in coordination with the New York State Department of State. The Comprehensive Plan will establish a community vision for the waterfront, downtown, and surrounding neighborhoods, guiding future growth and development, enhancing waterfront access, supporting downtown revitalization, and preserving the City’s historic character. DUE DATE:All submissions must be received via email in PDF format no later than 4:00 p.m. on January 16, 2026.No paper copies will be accepted. Late submissions will not be considered. SUBMISSION ADDRESS:Mayor Mike ButlerEmail: [email protected] If the submission file is excessively large, firms may provide a downloadable link via email. QUESTIONS / Q&A PERIOD:All questions must be submitted in writing by email to [email protected] no later than 4:00 p.m. on January 7, 2026. DIGITAL COPY OF RFQ:A full electronic copy of the RFQ is available at: Mechanicvilleny.gov under forms and documents or on the Mayor’s page of the website. PROJECT INFORMATION:The selected consultant will assist the City and the Comprehensive Plan Advisory Committee in completing all tasks identified in the NYS DOS Smart Growth Comprehensive Plan Work Plan, beginning with Task 5. Work includes public engagement, data collection, community profile development, workshops, drafting and revising the Comprehensive Plan, coordination with local and county boards, SEQRA compliance, and MWBE reporting. BUDGET:The total available budget for contractual services is $76,500.00. The City reserves the right to authorize all or part of the work requested in the RFQ. M/WBE REQUIREMENTS:Pursuant to NYS Executive Law Article 15-A, the Department of State has established an overall 30% participation goal, consisting of 15% MBE and 15% WBE. Respondents must identify whether M/WBE participation will be provided by the consultant, sub-consultants, or a combination thereof. QUALIFICATION SUBMISSION REQUIREMENTS:Submissions must include, at minimum: 1. A description of the approach to completing the Scope of Work and a proposed schedule; 2. Firm qualifications; 3. Samples of relevant work with client contact information; 4. Identification and roles of proposed staff and sub-consultants, including the designated Project Manager; 5. M/WBE participation plan. REVIEW & SELECTION PROCESS:A Review Committee appointed by the Mayor will evaluate all complete submissions based on familiarity with the City, relevant experience, technical approach, creativity, completeness, staff qualifications, M/WBE participation, and references. Interviews may be requested. Final selection is subject to approval by the New York State Department of State. Contract award is anticipated on or about February 12, 2026. The City of Mechanicville reserves the right to reject any and all submissions, to waive informalities, and to accept the firm deemed most advantageous to the City. Dated: December 12, 2025 Mechanicville, New YorkBy Order of the City of Mechanicville Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%