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  5. ›RFP - Mail & Print Services

Tennessee Technological University·Tennessee

RFP - Mail & Print Services

Closes 7/10/2026$5M – $12MRequest for Proposal
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Description

Tennessee Technological University is seeking one or more vendors to provide comprehensive mail handling and managed print services across its main campus and affiliated locations. The contract will cover daily collection, processing, and delivery of mail for roughly 140 internal stops, student retail postal services, high‑volume color and black‑and‑white printing, finishing, bindery, and an online storefront for internal and limited external orders. The award will be a five‑year, fixed‑price agreement with optional extensions to other state‑wide higher‑education institutions. Vendors must meet extensive insurance, bonding, data‑privacy, and nondiscrimination requirements, and may propose optional locker banks or self‑service kiosks.

Attached files

Contact

Janice Scarlett(RFP Coordinator)

[email protected]

(931) 372-3464

Key dates

Opened
6/9/2026
Questions due
6/29/2026
Site visit
6/22/2026
Closes
7/10/2026
Projected award
8/3/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Printing Services and Supplies
NAICS
323111

Budget estimate

$5,000,000 – $12,000,000

The university’s historical mail and print volumes (≈ 1.2 million color clicks, 2 million B/W clicks annually, plus > 100 k mail pieces and ~5 k packages per year) suggest a sizable spend. Comparable multi‑year campus print contracts at similar institutions range from $5 M to $12 M over five years, depending on service breadth, optional equipment, and price‑increase provisions. Assuming an average annual spend of $1.2 M–$2.4 M, the total contract value would likely fall between $6 M and $12 M. Factors influencing the final figure include the negotiated budget ceiling, optional locker/kiosk installations, and any student‑employment staffing offsets.

AI estimate from the solicitation

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