Town of Clarkson NYS DOT TAP grant application and engineering

Town of Clarkson – Request for Qualifications The Town of Clarkson is soliciting qualifications from qualified engineering firms for assistance with the following tasks: preparation and submission of a Department of Transportation (DOT) Transportation Alternative Program (TAP) Grant Application, Environmental Permitting, Easement Acquisition (as needed), Preliminary & Final Design, Bidding Construction Administration, and Construction Inspection Services to incorporate pedestrian sidewalks along Route 19 in Clarkson, New York. Project Description The Town of Clarkson plans to apply for a 2026 TAP grant to incorporate pedestrian sidewalks along NYS Route 19 (Lake Road) within the Town. Proposals are being sought to assist the Town with the following tasks: 1. Completion of TAP Grant Application 2. Environmental Review and Permitting 3. Easement Acquisition, as needed. 4. Preliminary and Final Design 5. Public Bidding 6. Construction Administration 7. Construction Inspection 8. Assist Town in Completion of all TAP Grant Requirements The TAP grant applications became available in November 2025. The selected engineer will assist the Town in preparation for and submission of a TAP grant application. Upon awarding TAP funding, the selected engineer will proceed with design, bidding, construction observation, construction administration services. Projected Schedule December 9, 2025 Board Approval to advertise RFQ December 12, 2025 RFQ Published & Sent to MWBE Firms January 5, 2026 Statements of Qualifications due January 6, 2026 Qualifications reviewed by the Town Board (At Board discretion, interviews may be conducted with Short Listed Firms.) January 7, 2026 Selected Engineer Notified by Town The following are tentative, milestone dates for the progress of this project. egin Constructionractfor submittals are provided in Section 4.##. The nds to begin construction in 2009.ly efficient in the re Submittal Content The Statement of Qualifications must be organized in sections containing the following information: • Description of Firm. Describe your firm's legal structure, areas of expertise, length of time in business, number of employees, and other information that would help to characterize the firm. Provide the address of the main office (for legal purposes) and the address of the office that will manage the project. • Experience. Briefly describe other projects executed by your firm that demonstrate relevant experience; however, extensive descriptions of vaguely related projects are discouraged. Also list all public sector clients for whom you have performed similar work in the past five years. For each project mentioned, include the name, address and phone number of a person who can be contacted regarding your performance on the project. • Personnel. Provide a professional resume for the key people proposed to be assigned to the project (including any important sub-consultants), and describe relevant related experience. Describe key personnel's proposed roles and responsibilities on this project. Submittals must identify a proposed project manager, who would be responsible for the day-to-day management of project tasks and would be the primary point of contact with your firm. An organization chart of the project team may be appropriate. • Project Approach. Describe the tasks that must be accomplished to complete the project. Provide a narrative description of how the firm proposes to execute the tasks. Your firm should rely on its expertise and experience with similar projects to demonstrate how it will effectively complete this project. • Project Schedule. Provide a schedule of general project activities indicating the duration of each activity and the total project, including a schedule of Personnel to be assigned to project. The schedule should reflect realistic activity durations. Brochures or other material that may be helpful in evaluating your firm may be included in an appendix of the qualifications package. If partnering with a qualified MWBE firm, please include their applicable information, including resumes for key personnel, into your response. Submittal The submission must be received no later than 4:00 pm on Monday, January 5, 2026 at the Clarkson Town Hall, 3710 Lake Road, Clarkson, NY 14430. Please plainly mark the outside of the envelope: QUALIFICATIONS - CONSULTING SERVICES for TAP gRANT. Submissions received after this deadline will not be considered. Selection Process Submissions will be ranked based on qualifications. Firms will be evaluated on the basis of the following factors: • Experience with the Town of Clarkson • Relevant Experience with Similar Projects • Project Team Availability, Qualifications, Staffing and Experience • Management Approach including Timeliness of Project Deliverables and Ability to Communicate with Town Officials and Staff. • Experience with Department of Transportation, (DOT) Transportation Alternative Program (TAP) Grant Funded Projects. The Town will review and rank the proposals using the factors /rating scale listed below. Selection will be based on qualifications. The Town of Clarkson reserves the right to invite any or all consultants for an interview before making a final selection. Such an invitation does not commit the Town of Clarkson to pay any costs incurred in participating in said interview. The evaluation factors are: · Knowledge and familiarity with the Town of Clarkson, including, understanding of the Town’s infrastructure and approach to capital projects. Maximum Points: 15 · Relevant experience with similar projects. Firms should provide a list and contact information for at least 3 similar projects that they have completed in the last 7 years. Maximum Points: 20 · Project team availability, qualifications, staffing and experience. Having the right team helps deliver a project within budget and on schedule. The Town will give considerable weight to the Firm’s staff, including having sufficient staff to complete the project. Weight will be given to the individual qualifications of the project team members who will be assigned to complete a majority of the work identified. Considerations will include the individuals’ qualifications, experience, and location of key personnel. Maximum Points: 25 · Management approach including timeliness of project deliverables and ability to communicate with Town officials. Firms should outline their approach to project management and identify key services that will ensure the timeliness of project deliverables. Maximum Points: 20 · Experience with Department of Transportation, (DOT) Transportation Alternative Program (TAP) Grant Funded Projects. The Firm’s familiarity and experience in successfully satisfying funding agency requirements. Proposers should point out any special requirements that must be completed for funding. Maximum Points: 20 The selection committee will be the Town Board. The Town expects to evaluate submissions within fourteen (14) days of receipt. If interviews are held, they will be scheduled within 2 weeks of short-list notification. An award is anticipated by January 7, 2026. Equal Opportunity/ Affirmative Action Employer All qualified engineers will receive consideration without regard to race, color, religion, creed, sex, age, or national origin. The Town of Clarkson strongly encourages M/WBE firms to submit proposals and may partner with qualified MWBE firms to submit a proposal. Additional Information Questions regarding this RFQ may be directed to: Ursula Liotta Town Supervisor Town of Clarkson 3710 Lake Road, PO Box 858 Clarkson, NY 14430-0858 585-637-1131 [email protected] LEGAL NOTICE Environmental Permitting, Easement Acquisition (as needed), Preliminary & Final Design, Bidding Construction Administration, and Construction Inspection Services to incorporate pedestrian sidewalks along NYS Route 19 in the Town of Clarkson. Qualification packages shall be placed in a sealed envelope addressed to Ursula Liotta, Town of Clarkson, 3710 Lake Road, PO Box 858, Clarkson, NY 14430-0858, and be plainly marked on the outside of the envelope: QUALIFICATIONS FOR CONSULTING SERVICES - TAP GRANT, and be delivered at the address above by 4:00 pm on Monday, January 5, 2026. Information received after that date and time will not be considered. The full Request for Qualifications may be obtained from the Town on Monday through Thursday from 8AM – 4PM and Friday from 8AM to 1PM. Minority and Women Business Enterprise firms are strongly encouraged to submit. The Town of Clarkson reserves the right to reject any or all Statements of Qualifications, the right to waive any informalities, the right to permit exceptions deemed not to be of substance, and the right to accept any Statement of Qualifications which the Town deems to represent the prudent and economical expenditure of the public monies for the benefit of the Town’s inhabitants by securing the maximum quality. Ursula Liotta Town Supervisor Town of Clarkson Monroe County, New York NYS TAP Grant RFQ - December 2025 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None