Request for Proposal - Assessor

Bid Posting Date: 07/31/24 Project: Request for Proposals - Assessor for City of Valdez Contract Number: TBD Request for Proposals Due: 08/30/24 at 4:00 PM Alaska Time The range of services includes, but is not limited to: 1. Assessment of full and true value of all taxable and tax-exempt real property located within the City and not assessed by the State of Alaska, in the name of the person by whom it is owned as of the first day of January of the tax year, in accordance with State statutes and municipal code. 2. Preparation of the State’s Annual Report on Assessment and Taxation on behalf of the City. 3. Inspection of all properties identified in item 1, above, within the first twelve months of the contract, with not less than one third of properties re-inspected annually thereafter. 4. Annual assessment and documentation of all property improvements concluded since the prior assessment, including a review of all building permits issued by the City during the previous calendar year. 5. Annual Appraisal and documentation of possessory or leasehold interest in properties and exempt-entity leases. 6. Annual review of subdivisions and parcel changes in conjunction with the City Planning Department. 7. Completion of assessment roll of all taxable property by mid-February, or other date as established by City Council. 8. Delivery of the certified final assessment roll to the City by May 1st of each assessment year. 9. Coordination and preparation of tax appeals and representation of the City at annual Board of Equalization hearing. 10. Preparation and calculation of sales ratio analysis to ensure current appraisals are within 10% of the legal level, pursuant to State statutes. 11. The Assessor will be responsible for the sales ratio calculation, and any related items on the State of Alaska report. City Staff will be responsible for the remainder of the report. The Assessor should anticipate limited general inquiries from staff regarding calculations, terminology, regulations, and other topics relating to the report and to other filing requirements. 12. Accessibility to City staff throughout the tax year to assist in general tax-related inquiries. 13. Assessor will be given access and use the City’s Computer-Assisted Mass Appraisal (CAMA) system for direct entry of relevant information and work with City staff on established procedure for maintenance of the database. 14. Consultation regarding appeals of state-assessed values (outside of basic contract; negotiated fee). Submissions will be accepted now through August 30, 2024 at 4:00 PM Alaska time Questions can be submitted by mail to Jordan Nelson, the Finance Director, at PO Box 307, Valdez, AK 99686, or by phone at 907-835-5478 ext 1, or by email Jordan Nelson The full request for proposal document may be downloaded from the links below. The City reserves the right to waive any irregularities or informalities in a quote, to reject any and all quotes without cause, and to re-solicit for quotes. Current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid if required by law. Requirements of the Alaska Employment Preference (AS 36.10) must be met. The City of Valdez encourages disadvantaged, minority and women-owned firms to respond and is available to assist said firms in learning how to do business with the City. The City of Valdez “ Standard Specifications and Standard Details ” shall be used. Reference Documents Standard Specifications Standard Details Request for Addendum / Plan Holders List Current State of Alaska Minimum Prevailing Wage Rates Title 36 Public Contracts ; Confirm Title 36 is the most recent version published by State of Alaska Department of Labor