RFQ032395 - UV Reactor Parts & Maintenance Svcs

The City of Columbus is seeking a universal term contract to supply spare parts and warranty/maintenance services for Xylem/Wedeco UV‑disinfection reactors (143 Series) used in its water treatment system. The contract will run through June 30 2028, with a possible one‑year extension, and requires bidders to quote a firm discount off their current price list/catalog for more than 100 listed parts and associated labor services. Experience with UV water‑treatment equipment, four comparable references, and five‑year work history documentation are mandatory. Key points include: • Supply of over 100 OEM spare parts (lamps, ballasts, quartz sleeves, O‑rings, sensors, power supplies, etc.) and related consumables. • Provision of maintenance labor (regular business‑hour and overtime rates) plus annual EPA‑required sensor calibration. • Pricing must be presented as a percentage discount off the supplier’s catalog; the City estimates ~$40k annually for parts and ~$20k for labor, with a potential spend up to $120k per year. • Vendor must provide insurance, workers‑comp certificates, and a Contract Compliance Certification Number; all work must comply with City equal‑opportunity and wage‑theft prevention policies.