Stenographic Services

The Town of Oyster Bay is soliciting proposals for professional stenographic services for the period of January 1, 2026, to December 31, 2026, with the option for two one-year extensions. The successful firm will provide stenographic services for examinations before trial, depositions, and other proceedings as required by the Office of the Town Attorney. Key requirements and terms include: 1. Notification of proceedings and cancellations to be made at least 24 hours in advance. 2. Experienced stenographers to provide services pursuant to the rules of the Supreme Court. 3. Transcripts to be delivered within 20 business days, with penalties for late delivery. 4. Specific formatting and content requirements for transcripts. 5. Errors in spelling or grammar to be corrected at no charge to the Town. 6. Original notes and records to be held in security for up to 5 years. 7. Confidentiality and security of all materials. 8. Approval of the Town Inspector General required for any award. 9. References and company profile to be provided with the proposal. The payment terms include: * Appearance fee: not to exceed $65.00 (or $75.00 for evening sessions or assignments over 4 hours) * Transcript fee: $5.50 per page for original plus two copies * Expedited transcript fees: 50-75% per page of the original transcript * Postal charges: reimbursed up to $25.00 Proposals must be received by December 2, 2025, at 3:00 p.m., and must include three references, company profile, and relevant experience. The Town does not guarantee a minimum amount of work to be assigned to any firm, and the acceptance of these terms does not form an enforceable agreement until the Town Board adopts a resolution to retain the successful firm.