Election Services for PERS Board Positions

The Public Employees’ Retirement System of Mississippi (PERS) is seeking a vendor to provide blended election services for two elections: one for a State Employee Representative and one for a Municipal Employee Representative. The services required include secure handling of confidential election participant information, printing and mailing of election information packages, toll-free telephone customer assistance, vote collection and tabulation, and certification of election results. The contract term is expected to be from the contract start date through December 31, 2026. • The vendor must provide a voter tracking system, process ballots, and establish controls to ensure each voter can only cast one eligible vote. • The vendor must also provide a secure website for online voting and a toll-free telephone number for telephone voting. • The vendor must comply with all applicable federal, state, and local laws and regulations. • The vendor must provide a sample election package, a reference list, and a completed confidentiality agreement as part of their bid response. • The vendor must also certify that they have not retained any person to solicit or secure a state contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee.