Request for Proposal for Time Survey Software

The County of San Mateo is seeking a commercial off-the-shelf (COTS) time survey software solution to support staff time reporting and allocation for participation in the County-Based Medi-Cal Administrative Activities (CMAA) Program, as well as Federal Financial Participation (FFP) and Women, Infants and Children (WIC) programs, and other state and federally funded reimbursement and grant programs. The proposed solution must provide a configurable, user-friendly platform that enables County staff to record, review, approve, and report time associated with program-specific activities. Key features include role-based user access and security permissions, configurable time survey activities and data fields, employee and supervisory review and approval workflows, automated data imports from the County's payroll and timekeeping system, and standard and ad hoc reporting capabilities. • Configurable time survey activities and data fields • Automated data imports from the County's payroll and timekeeping system • Standard and ad hoc reporting capabilities • Exportable reports and data files to support state and federal claiming requirements • Audit trails and record retention functionality • Compliance with applicable data security, confidentiality, and privacy requirements