Sole Source Request – Hampton Inn & Suites Amelia Island

The Putnam County School District is seeking a sole source procurement for lodging, meeting space, and event support services for the NEFEC program. The district intends to award a contract to Hampton Inn & Suites Amelia Island due to their proven performance, extensive knowledge of the program's operational needs, and unique location. The contract term is from Board approval through January 2028, with two optional one-year extensions. • The estimated value of the contract is to be determined based on room rates, meeting space rental, taxes, and service charges. • The vendor must provide lodging, meeting space, and event support services for the January 2026 and January 2027 events. • The district encourages other vendors to respond with their capability to provide the requested goods and services.