2026-27 Local Government Records Management Improvement Fund (LGRMIF) Grants

The New York State Archives is offering competitive grants for FY 2026‑27 to help local governments improve records‑management programs. Grants may fund activities such as disaster‑preparedness planning, inactive‑records inventory, historical‑records preservation, active‑file re‑organization, and document conversion (imaging, microfilming, digitization). Applicants can request up to $75,000 for an individual grant or up to $150,000 for a shared‑services grant; disaster‑recovery grants are available separately. Applications must be submitted electronically via the LGRMIF eGrants system by 5:00 PM on April 1, 2026, with required hard‑copy signature forms post‑marked by the same deadline. Funding is awarded based on merit, with scoring criteria focusing on project narrative and budget justification. • Eligible entities include NY local governments, public authorities, community colleges, fire districts, volunteer fire/ambulance services, libraries, and NYC agencies. • Projects must fall within defined categories (Disaster Preparedness, Inactive Records, Historical Records, Files Management, Document Conversion & Access); creation of new data or software development is excluded. • Procurement rules require competitive quotes for purchases over $10,000 unless using Preferred Sources (NYSID/NYSPSP) or other exemptions; M/WBE participation of 30 % is required for awards > $25,000. • Grant term runs July 1 2026 – June 30 2027; final reports due July 31 2027.