Independent Medical Examinations

The Town of Oyster Bay, New York, is seeking proposals from qualified firms to provide independent medical examination (IME) services. The selected firm will arrange and manage IMEs for the Town's general liability defense practice, including orthopedics, neurology, and radiology. The firm must have access to a panel of licensed physicians in New York State who can perform IMEs and testify at depositions and trials if necessary. Key requirements include: * Proposers must submit three copies of their firm's resume, credentials, and sample IME reports. * Proposers must demonstrate prior public sector experience, project management, and implementation qualifications. * The selected firm will be retained for a one-year period, with the option to extend for up to two additional years. * The firm must provide a detailed rate sheet for all services, including IME, medical record and film review, report preparation, and testimony. * Payment will be made on a monthly basis, following submission of an invoice and Town claim form. The Town will evaluate proposals based on the following criteria: * Magnitude, scope, and complexity of the services * Experience of the firm in similar assignments * Special knowledge relevant to the project * Size, staffing, resources, and financial capability of the firm * Past performance with the Town * Acceptability and efficacy of proposed analysis, management, and implementation methods Proposals must be submitted by December 1, 2025, at 3:00 p.m. EST. The Town reserves the right to reject any or all proposals and to negotiate with selected firms. The selected firm will be required to submit an engagement letter, which will be subject to negotiation. Note that the Town makes no representation of the actual value of the work under this RFP, and a maximum dollar amount may be determined and incorporated into the agreement. The Town also makes no representation that actual services required will be for the full maximum dollar amount incorporated into the agreement.