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U.S. Department Of Energy·Tennessee

SPECIAL NOTICE: NOTICE OF INTENT TO AWARD SOLE SOURCE- VAV Reheat Coils Upgrade – Office of Scientific and Technical Information (OSTI)

Closes 9/18/2026$150k – $300kSole Source
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Description

The Department of Energy’s Office of Scientific and Technical Information (OSTI) is seeking a qualified small‑business contractor to perform a turnkey upgrade of nine Variable Air Volume (VAV) reheat coils at its Oak Ridge, TN facility. The effort includes removal of existing coils, installation of new Johnson Controls coils, full BAS programming integration, duct and electrical reconnections, testing, and a warranty. Work must be completed within 90 calendar days of notice to proceed, with a 2‑hour emergency response capability and compliance with Davis‑Bacon, OSHA, EPA, and DOE security requirements. • Replace and upgrade nine VAV box hot‑water reheat coils (increase capacity up to ~88%). • Provide all labor, materials, equipment, disposal, and site safety plans. • Perform BAS programming, testing, and verification with OSTI staff. • Maintain 100‑mile radius proximity and 2‑hour emergency response. • Submit capability statement by 4 PM EST 9/18/26; site visit required.

Attached files

Contact

Natalie Barnett(Contract Specialist)

[email protected]

(865) 241-3526

Key dates

Opened
9/3/2026
Closes
9/18/2026
Duration
90 days

Last updated

Details

Type
Sole Source
Industry
Construction
NAICS
238220
Solicitation №
OSTI-VAV

Budget estimate

$150,000 – $300,000

No contract value is disclosed. Based on typical costs for VAV coil replacement (materials ~ $5‑10k per coil, labor and BAS programming ~ $10‑15k per unit, plus travel, disposal, and overhead), a nine‑unit project could range from roughly $150,000 to $300,000. The estimate assumes a small‑business rate, inclusion of a warranty, and compliance costs (Davis‑Bacon wages, insurance).

AI estimate from the solicitation

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