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  5. ›6100019583 ANNUAL CONTRACT FOR HOLIDAY LIGHTS

City of San Antonio·Texas

6100019583 ANNUAL CONTRACT FOR HOLIDAY LIGHTS

Closes 5/4/2026$100k – $300kRequest for Proposal
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Description

The City of San Antonio seeks a qualified contractor to provide a full‑service annual holiday lighting program for downtown. The scope includes supplying all labor, equipment, and LED lighting materials; installing the lights on trees and structures; maintaining the system throughout the holiday season; safely removing all fixtures after the season; running power cables to required panels; and installing/removing three 12‑foot decorative wreaths. The contract is seasonal, renewable each year, and requires coordination with city facilities and compliance with safety standards. • Provide all LED holiday lighting fixtures, mounting hardware, and associated power cabling. • Perform installation, on‑going maintenance, and post‑season removal for downtown assets. • Install and later remove three large holiday wreath displays. • Must be registered in the SAePS vendor portal and submit a sealed proposal by the May 4, 2026 deadline.

Attached files

Contact

Stephanie Nouman(Procurement Specialist III)

[email protected]

Key dates

Opened
3/25/2026
Questions due
4/6/2026
Pre-bid meeting
4/2/2026
Site visit
4/2/2026
Closes
5/4/2026
Duration
3 months

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
238210
Solicitation №
RFCSP 26‑012, 6100019583

Budget estimate

$100,000 – $300,000

Based on typical municipal holiday‑lighting contracts for a downtown area, the scope (LED fixtures, labor, power cabling, and three large wreaths) usually runs between low‑six‑figure to low‑seven‑figure totals. Assuming 200–400 LED fixtures, labor for installation/maintenance/removal, and specialty wreath work, a reasonable estimate is roughly $100,000 to $300,000 for the season. Factors influencing the range include the exact number of trees/structures, lighting design complexity, and any overtime or specialty equipment required.

AI estimate from the solicitation

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