Stillwater FY 25 Pavement Management Program Task Order 2 - Project #25TR09

The City of Stillwater is soliciting bids for the construction of a roadway surface rehabilitation project (Task Order 2, Project #25TR09) under its FY 25 Pavement Management Program. The work includes patching, crack sealing, microsurfacing, and striping of designated streets, with a total cost estimate of $1,565,348.50. Bids must be submitted electronically via the city’s Ionwave portal by 3:00 PM CT on 14 Oct 2026. A 5 % bid bond (or certified/cashier’s check) is required, and the successful contractor must execute the contract within 14 days of award, provide performance, maintenance, and statutory bonds, and furnish required insurance. An optional pre‑bid conference is scheduled for 28 Sep 2026; a site visit is strongly recommended but not mandated. • Scope: roadway surface rehabilitation – patching, crack sealing, microsurfacing, striping • Estimated contract value: $1.565 M (cost estimate) • Bid submission: electronic only, deadline 14 Oct 2026, 3:00 PM CT • Pre‑bid conference (optional): 28 Sep 2026, 10:00 AM, Room 2073, Norman McNickle Municipal Building (virtual link also provided) • Required bid bond: minimum 5 % of bid amount; performance, maintenance, statutory bonds & insurance at award • Contract execution: within 14 days of Notice of Award; retainage 5 % (reduced to 2.5 % after 50 % completion) • Award: “lowest and best responsible bidder” – City Council may reject any or all bids • Location: Stillwater, OK (Payne County) • Contact for questions: John McClenny, [email protected]