Description
The Veterans Health Administration (VHA) is conducting a market research (Sources Sought) to identify qualified contractors capable of providing preventive maintenance, quarterly battery checks, unscheduled repairs, and 24/7 emergency response for UPS and battery cabinet systems at its Topeka and Fort Riley, Kansas facilities. The effort will be a base‑year contract (9/15/2026‑9/14/2027) with up to four one‑year options, covering seven UPS units and seven battery cabinets (264 batteries total). Contractors must demonstrate experience with Liebert (Npower/EXM) and Staco Energy UPS platforms, hold relevant OEM certifications or equivalent, and provide qualified electricians with OSHA and lead‑compliance training. The requirement includes semi‑annual UPS preventive maintenance, quarterly battery checks, on‑site emergency response within eight hours, and annual allowances for parts and labor.
• Locations: VHA‑MS Topeka (3401 SW 21st St., Bldg 9, Topeka, KS 66604) and VHA‑MSCC Fort Riley (Bldg 409 Pershing Court, Fort Riley, KS 66442).
• Scope: Semi‑annual UPS PM, semi‑annual battery cabinet PM, quarterly battery checks, unscheduled repairs, 24/7 emergency response, lead‑compliance plan, reporting.
• Performance period: Base year 9/15/2026‑9/14/2027 plus four optional one‑year extensions (through 9/14/2031).
• Contractor qualifications: ≥3 years UPS maintenance experience on systems ≥100 kVA, OEM‑authorized or equivalent certifications, licensed electricians, OSHA 10 hr (technicians) & OSHA 30 hr (supervisor).
• Submission: Response due by 12:00 MDT, Thursday August 27 2026, via email to [email protected].
• NAICS: 811210 (Electronic & Precision Equipment Repair & Maintenance).
• Estimated contract ceiling: Small‑business size $34 million (overall ceiling for the requirement).