Purchase of Frames & Grates - HWY

This Invitation for Bid (IFB) seeks qualified vendors to supply frames, grates, covers, and grade‑adjustment systems for highway and sewer infrastructure in Ontario County, New York. The contract will be awarded on a lump‑sum, lowest‑responsive‑responsible‑bidder basis, with a one‑year performance period (01/01/2027 – 12/31/2027) and the possibility of two additional one‑year renewals. Bids must be submitted as sealed hard‑copy envelopes to the County Purchasing Director no later than 11:00 a.m. on Wednesday, October 21, 2026; electronic submissions are expressly disqualified. All required forms, certifications, and insurance documents must accompany the bid. The County will open bids via a Webex meeting and post results on its e‑procurement portal. • Scope: Supply of cast and fabricated metal frames, grates, covers, and associated grade‑adjustment systems for highway and sewer projects. • Contract term: 1 year (2027) with up‑to‑two optional 12‑month renewals. • Bid format: Hard‑copy sealed envelope only; no electronic bids accepted. • Deadline: October 21, 2026, 11:00 a.m. (sealed delivery). • Award: Lowest responsive and responsible bidder; award announced on e‑procurement portal. • Payment: Within 30 days of invoice receipt after delivery/acceptance. • Mandatory documents: Bid Form, Bid Schedule, Non‑Collusion Affidavit, Sexual Harassment Statement, Insurance certificates, IRS W‑9, etc. • Contact: Stacy Schmitt, Buyer, Purchasing Department ([email protected]).