Request for Proposals for Seasonal and Year Round Lighting and Decor Services

The City of Lake Forest is soliciting qualified firms to provide comprehensive seasonal and year‑round lighting and décor services at multiple municipal sites, including the Civic Center campus, El Toro Road, Lake Forest Sports Park, and Alton Park. The contract will cover design‑build installation, ongoing maintenance, removal, and optional off‑site storage of city‑owned décor items. The initial three‑year term runs from November 3 2026 to November 2 2029, with the City holding a unilateral option to extend for up to two additional one‑year periods. Proposals must be submitted electronically by September 8 2026, with questions due by August 31 2026. Evaluation will be based on mandatory compliance, technical merit, experience, and cost, and may include an interview phase for firms scoring ≥60 %. • Scope: install, maintain, remove, and store seasonal lighting/decor (swags, wreaths, garlands) and year‑round LED lighting on specified arbors and a signature tree. • Locations: Civic Center campus, El Toro Road/Rockfield Blvd, Sports Park entrance signs, Alton Park median, and arbor structures. • Timeline: seasonal installations begin the week after Thanksgiving, removal by end of January; year‑round lighting is continuous. • Optional service: off‑site storage of 34 swags and 4 wreaths. • Contract value: not disclosed; estimated multi‑year spend based on labor, materials, and optional storage. • Submission: electronic via the City’s e‑procurement portal; cost proposal separate, valid 180 days.