Website Redesign and Upgrade

WEBSITE REDESIGN AND UPGRADE NEEDS Institute on Immigrant Integration Research & Policy at the Rockefeller Institute of Government, SUNY SUMMARY OF NEEDS The Institute on Immigrant Integration Research and Policy at the Rockefeller Institute of Government, SUNY (II-RP) needs a complete redesign and rebuild of its NYImmigrants.org website which includes migrating the website off of the Wix platform on to a WordPress platform. Contractor will need conduct a full UX and visual design overhaul to modernize the website’s structure, improve accessibility, and create a cohesive, responsive design system. This effort will ensure that the new WordPress site not only functions smoothly but also provide a clear, inclusive, and engaging experience, while visually consistent for users across all devices, especially mobile devices. Transitioning off Wix should also deliver significant speed increases toward the loading of Tableau dashboards and other interactive features like future addition of videos and audio files. Contractor must provide following regarding Design Strategy & Research Conduct stakeholder interviews and light user research Establish accessibility and responsive design requirements Define interaction patterns and creative direction (ex: moodboards, tone, style) Information Architecture & Content Strategy Audit and organize existing content Create a new sitemap and navigation structure Define templates, taxonomies, and categories for WordPress Clarify contributor work?ows and content governance UX/UI Design & Prototyping Create wireframes and mockups to define layout and hierarchy Build an interactive prototype to validate user flows Conduct iterative reviews and refinements with stakeholders Design System & Style Guide Define colors, typography, spacing, and accessibility standards Build reusable components and interaction states in Figma Document styles for consistency and long-term scalability Update mid-fidelity mockups to final, hi-fidelity versions Development Solutions that Contractor Must Use Configure GitHub Repository Initialize GitHub Repository Create 'master' and 'develop' branches Create SSH Keys for Server Sync GitHub Repo to Server for Deployment Configure & Setup Server Setup accounts for DEV, STAGE and PROD Configure environments for latest PHP version Configure Databases for DEV, STAGE and PROD environments Deploy code from GitHub Install & Configure Plugins for Development Advanced Custom Fields PRO (license required) Wordfence Security WP Migrate WPS Hide Login Configure Custom Theme for Development Install Core TW Theme Create Child Theme (styles.css, function.php, index.php) to extend the core theme Activate Child Theme (WP Admin > Appearance > Themes) Develop Stylesheet and Scripts Load webpack for managing SASS and JS Setup the SASS and CSS stylesheets Create global styling (fonts, colors, general elements) based on approved design system Setup the JS script Files Layout Content Pages in Block Editor Home About 2025 Conference & 2026 Conference Immigrant New Yorkers Spotlight on Poverty Spotlight on Immigrant Unemployment Regional Score Cards The State of Integration Economic Integration Social Integration Civic/Political Integration Integration Scorecard Intersections of Gender & Race English Proficiency Integration Infrastructure Legal Services Workforce Development English Language Learning Business Development Community Based Organizations Other Services Policy & Practice Custom Post Type for Data Sheets There are a few uploaded PDF data sheets that are viewable from a few pages throughout the site. These can be embedded directly onto a static page for a user to view, like they are currently displayed. However, we would like estimate on cost of better organizing and tagging of these sheets, the creation of a custom post type to hold these files and add them to other pages and create custom post type for data sheets. Create taxonomies for post type Create the admin fields for the post type Develop the single display template Develop the archive section front template The Analysis & Design The Analysis & Design phase will validate the proposed UX improvements through stakeholder review, ensuring alignment between design, development, and project goals. Quality Assurance/Quality Control At each stage along the project cycle, it is important that deliverables are functioning as intended and meet the requirements of the project. Contractor’s Quality Assurance/Quality Control (QA/QC) team must perform rigorous testing, ensuring these standards are met before any handoff to III-RP. SUPPORT Post-launch is the most crucial part of the project. Once developed and deployed, it’s important to maintain ongoing support to ensure the III-RP website is secure and up-to-date. An ongoing maintenance plan can be contracted to support WordPress core and plugin updates and maintain those code updates. Maintenance plans will also scan site for any accessibility issues and broken content links. Contractor must be available to help with any technical issues or bugs at time and materials. In addition to development measures to harden WordPress, it’s also important to maintain regular updates for WordPress and its plugins. Contractor must provide plans for monthly maintenance to support regular updates and ongoing site monitoring that includes security features.