Description
The U.S. Embassy in Guatemala City is seeking a vendor to provide a full‑service conference package for its MOW and HRW events in late October 2026. The scope includes a block reservation of 120 single‑occupancy hotel rooms, airport‑to‑hotel shuttle transportation, multiple meeting rooms equipped with audiovisual support, catering for coffee breaks and lunches, and a welcome reception. All services must be available for the event dates and comply with local VAT exemption procedures.
• 120 hotel rooms block‑booked for 25‑30 Oct 2026, with weekly reservation‑progress reports.
• Conference facilities: 1 plenary room (75‑120 person capacity), 2 HRW rooms, 4 breakout rooms, 4 consultation rooms, plus a welcome reception space.
• AV & technical support, catering (including vegan/vegetarian options), and shuttle service (120 trips each way).
• Vendor must be SAM‑registered, submit SF‑18, and provide proof of capability.