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U.S. Department Of Agriculture·New Mexico

HVAC System Replacement and Upgrade/Refrigerated Air Conversion

Closes 6/26/2026$500k – $2MRequest for Quotation
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Description

The USDA Forest Service is seeking a contractor to replace and upgrade the HVAC systems at the Smokey Bear Ranger District on the Lincoln National Forest in Ruidoso, New Mexico. The project involves removing existing systems, installing new refrigerated HVAC systems, repairing or replacing associated ductwork, and upgrading controls and distribution systems as necessary. The contractor will be responsible for selecting and proposing equipment types based on heat load calculations, existing building conditions, code requirements, and manufacturer recommendations. The contractor must also provide line set covers on all newly installed exposed refrigerant line sets and ensure that the new systems meet or exceed the performance, efficiency, and capacity requirements identified for each building. Key points to consider: • The project is a brand-new requirement, and there is no incumbent contractor. • The normal working hours for contractors are flexible, with no restrictions on work hours, weekends, or evenings. • The buildings will be occupied during the replacement work, but no temporary cooling will be necessary. • Restrooms will be available for worker use, and no Porta-Potties are required. • The contractor can work on multiple buildings simultaneously if needed. • The contractor is responsible for repairs directly resulting from HVAC removal and replacement activities, including restoring roofing, flashing, sheetrock, finishes, and other building components disturbed during installation. • The contractor must comply with the Buy American requirement and provide equipment that meets or exceeds the performance, efficiency, and capacity requirements identified for each building.

Attached files

Contact

Melissa Heckenlaible(Contract Specialist)

[email protected]

(304) 715-2632

Key dates

Opened
5/8/2026
Questions due
6/3/2026
Pre-bid meeting
5/28/2026
Site visit
5/28/2026
Closes
6/26/2026
Duration
120 days

Last updated

Details

Type
Request for Quotation
Industry
Construction
NAICS
238220
Solicitation №
127EAX26Q0031

Budget estimate

$500,000 – $2,000,000

The budget for this project can be estimated based on the scope of work, which involves replacing and upgrading HVAC systems at multiple facilities. The cost of the project will depend on factors such as the type and quantity of equipment required, the complexity of the installation, and the labor costs. A rough estimate for a project of this nature could be between $500,000 and $2,000,000, considering the need for new equipment, labor, and potential repairs to building components. However, this is a rough estimate and may vary depending on the actual requirements of the project.

AI estimate from the solicitation

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