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  5. ›Heat Relief Supplies

City of Phoenix·Arizona

Heat Relief Supplies

Closes 12/19/2025$2.5M – $10MInvitation for Bid
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Description

The City of Phoenix is seeking a contractor to provide heat relief supplies, including water bottles, sunscreen, hats, and other items, to support the City's heat relief efforts during the summer season. The contractor will be responsible for maintaining inventory levels, delivering supplies to over 60 designated locations, and providing an online ordering platform for City staff to place orders. The contract will be for a period of five years, with an estimated annual quantity of supplies ranging from 1,000 to 1,000,000 units. The City is looking for a responsive and responsible contractor who can provide high-quality supplies and meet the City's delivery and inventory management requirements. • The contractor must provide all required supplies as specified in the "Heat Relief Supplies Requirements" document. • The contractor must maintain inventory levels in accordance with the minimum stock requirements provided. • The contractor must deliver heat relief supplies to over 60 City of Phoenix locations within 48 hours of order issuance. • The contractor must provide an online ordering platform that allows City staff to browse, select, and order heat relief supplies. • The contractor must ensure that all supplies meet quality standards as defined by the City.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Rodney James(Procurement Officer)

[email protected]

(602) 262-7791

Key dates

Opened
11/17/2025
Questions due
12/5/2025
Pre-bid meeting
12/1/2025
Closes
12/19/2025
Duration
5 years

Last updated

Details

Type
Invitation for Bid
Industry
Manufacturing
NAICS
339920
Solicitation №
IFB-26-0046

Budget estimate

$2,500,000 – $10,000,000

Based on the estimated annual quantities of supplies, the total contract value is estimated to be around $500,000 to $2,000,000 per year, depending on the prices of the supplies. The total contract value for the five-year period is estimated to be around $2,500,000 to $10,000,000. The factors that may influence the likely payment range include the prices of the supplies, the delivery and inventory management requirements, and the online ordering platform requirements.

AI estimate from the solicitation

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