Kosciuszko Bridge (K Bridge): Specialized Technical Support for Stay Cable Maintenance and Inspection

DESCRIPTION: Under contract with New York State Department of Transportation (NYSDOT), Henningson, Durham & Richardson Architecture and Engineering, P.C. (HDR) is seeking to retain a Subcontractor to provide Specialized Inspection of Stay Cables and related elements as well as Specialized Technical Support for Stay Cable Maintenance and Inspection for the Kosciuszko Bridge in New York City under Contract D042115 with NYSDOT. BACKGROUND: The Kosciuszko Bridge (K-Bridge) is a cable stayed bridge over Newton Creek in New York City that connects Brooklyn and Queens. The crossing is part of the Brooklyn-Queens Expressway (BQE) which carries Interstate 278. K-Bridge is a twin cable stayed bridge over Newtown Creek carrying I-278 (Brooklyn Queens Expressway) between Brooklyn and Queens. The twin bridge requires specialized inspection and maintenance as well as specialized technical support services to be provided by a Specialized Cable Stay Services Firm. SCOPE OF SERVICES: The Specialized Cable Stay Services Firm shall be responsible for Specialized Inspection of Cable Stayed Bridge elements in accordance with the Bridge’s Inspection and Maintenance Manual. The specific requirements of the Scope of Services per twin bridge are listed below but not limited to: 1. Periodic internal inspection of bottom and top anchorages at the deck level of 25% of stay cables every 2 years in accordance with the Inspection and Maintenance Manual. 56 Total Stay Cables on each Kosciuszko Bridge. Inspection of 28 anchorages per bridge each cycle (14 top and 14 bottom). · Open cap drains to check for water · Remove cap and wax · Inspect hardware and retorque stuffing box bolts as required · Prepare and submit inspection report detailing findings. 2. Internal inspection of 25% of all dampers every 2 years and 1 out of 10 dampers to be subject to a detailed inspection every 2 years as directed in accordance with the Inspection and Maintenance Manual. Conduction inspections of 14 dampers per bridge each cycle. · Lift blast shields off of the damper assembly along cables · Develop and provide written procedure for damper inspection access for HDR and NYSDOT review and approval. · Prepare and submit inspection report detailing findings. 3. Special Inspections as required in accordance with the Inspection and Maintenance Manual. Upon notification by HDR and NYSDOT after events such as storms, seismic events, fires or major accidents. · Prepare and submit inspection report detailing findings. 4. Assistance with specialized support from cable shielding system as needed. · Prepare and submit inspection report detailing findings. 5. Technical Support: The Specialized Cable Stay Services Firm shall provide technical support throughout the term of the contract to assist in required maintenance, repair and inspection services. For the purposes of this proposal, the subcontractor shall provide technical support services by staff who are currently familiar with the cable stayed bridge products and technologies currently in use at the K-Bridges. · Provide hands-on inspection of stay cable components as directed by HDR and NYSDOT. · Provide recommendations for repairs of issues identified during specialized inspections. · Perform repairs upon review of findings and after approval from HDR and NYSDOT. SUBCONTRACTOR’S PERSONNEL: The Subcontractor shall provide a project manager, competent in directing the necessary personnel in the required work. The name and telephone number of these employees shall be submitted to HDR. FAILURE TO PERFORM WORK: For the purposes of this Agreement, ‘Failure to Perform Work’ shall mean any instance where the Subcontractor does not fulfill its obligations as specified in this agreement, including but not limited to, not complete work by the agreed upon deadlines, not adhering to specified quality standards, or not delivering the required results. HDR reserves the right to pursue any or all of the following remedies: a) Terminate this agreement upon written notice to the Subcontractor. b) Seek damages for any losses incurred as a result of the failure to perform. c) Any other remedies available at law or in equity. For each calendar day, or any portion thereof, when the Subcontractor fails to perform on time in response to NYSDOT requests, Liquidated Damages and/or Engineering Charges will be assessed against the Subcontractor. Engineering Charges include all appropriate direct and indirect costs and expenses incurred by HDR, the State and its consultants. HDR reserves the right to apply Liquidated Damages in the event of delays and failure to meet the specific request and requirements. Liquidated damages for contract work will be in the amount $1000 per calendar day as specified in Table 108-2 Schedule of Liquidated Damages of the NYSDOT Standard Specifications. HDR reserves the right to suspend or withdraw its approval of contract where HDR determines it is in the best interest of the State to do so, including, but not limited to a Subcontractor’s failure to comply with Health and Safety requirements, failure to comply with the terms of the Contract, and/or failure to remain a responsible Subcontractor for the entire duration of the Contract. EVALUATION CRITERIA: Proposals will be evaluated based on the following criteria: • Compliance with all specifications and requirements outlined in this ad. • Ten or more years of experience and qualifications of the Subcontractor in Cable Stayed Bridge projects that utilize the specific cable stay bridge products and technologies that are present at K-Bridge currently. Determination of experience and qualifications shall be made at the sole discretion of HDR and NYSDOT. • Cost-effectiveness and value for money. Insurance: Insurance requirements are provided in the Proposal Requirements document. contact: Parties interested in proposing must contact Gabby Stern, 500 7th Ave. New York, NY 10018, by emailing [email protected] to obtain Proposal Requirements. Deadline: Proposals shall be accepted until 1:00 PM (Local Time),September 1st, 2026 in the office of Henningson, Durham &Richardson Architecture and Engineering, P.C. (HDR), 500 7 Ave. New York, NY 10018. PROPOSAL Letting: Proposals shall be mailed (return receipt required), or otherwise delivered in a sealed envelope labeled Confidential – Sealed Proposal for Specialized Inspection of Stay Cables, and also labeled with the name of the proposer. As noted previously, proposals must be received at the offices of Henningson, Durham & Richardson Architecture and Engineering, P.C. (HDR), 500 7th Ave. New York, NY 10018 no later than 1:00 PM on September 1st, 2026. Proposals received after the deadline will be returned to the proposer unopened. Proposal should include cost values for each specific requirement/task mentioned in the Scope of Services per cable and total cost for items. Total cost per cable refers to 14 cables per twin bridge x 2 which is 28 cables: 1. Cost per cable of internal inspection of each bottom and top anchorages at the deck level. Total of 14 stay cables for each two-year cycle. Assume two cycles. 2. Cost per cable of internal inspection of 25% of dampers (total of 14 dampers). 4 Dampers to receive detailed inspection. Assume two cycles. 3. Proposed Cost per day for Emergency Inspection after events such as storms, seismic events, fires or major accidents. Must maintain availability for same day or next day. 4. Cost per cable for assistance with cable shielding (blast and fire shields) system. 5. Lump sum cost per day for technical support related throughout the term of the contract to assist in required maintenance, repair and inspection services. Technical support services by technicians who are currently familiar with the cable stayed bridge products and technologies currently in use at the K-Bridge. Proposal should include Total Proposal Cost. For Proposal Purposes Only, an assumed quantity for Unit Items 3,4 and 5 are 20 occasions for Item 3-Emergency/Special Event inspections, 30 days of Cable Shielding Support for Item 4, and 40 days/500 hours of Technical Support service for Item 5. Total for Cost Proposal comparison purposes only, however the actual quantities of items 3,4 and 5 that will be included in the Contract will be determined by HDR and NYSDOT at their sole discretion. Provide the following information on Vendor’s experience and expertise: 1. How many years of experience in providing Specialized Technical Support on Cable Stay System and technology comparable to Kosciuszko Bridge? (Include project examples with brief descriptions.) 2. Describe familiarity and experience with Cable Stay System and technology comparable to Kosciuszko Bridges 3. Provide details of past projects where you've managed similar service requirements. The Proposals will be opened as soon as possible after 1:00 PM on September 1st, 2026. The Award of the Contract will be made within 30 calendar days after receipt of Proposals, subject to final approval of NYSDOT. Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Contract Management Bureau's Designated Contact Gabby Stern of Henningson, Durham & Richardson Architecture and Engineering, P.C. (HDR). Until a contract is approved, contact with any other NYSDOT or HDR associates or employees concerning this project should not be made unless otherwise directed by the Office of Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%