IFB 1226 Repair and Renovation Project: Home-Based Child Care

The New York State (NYS) Office of Children and Family Services (OCFS) announces the release of this Invitation for Bids (IFB) to contract with one entity to serve as the administrator and comprehensive technical assistance partner with OCFS for the Repair and Renovation Project: Home-Based Child Care. High quality child care programs play an integral role in the social, emotional, and physical development of children. Developmentally appropriate and high-quality learning environments contribute to improved outcomes, including the promotion of healthy behaviors, social-emotional skills, and greater independence in children. Considering the high costs associated with providing child care and narrow profit margins, home-based child care businesses often lack the resources to invest in necessary renovations and repairs that would increase the quality of care they can provide. OCFS is seeking bids to select a qualified vendor to develop and administer an infrastructure repair and renovation program and provide technical assistance to existing licensed/registered home-based child care businesses. The project goal is to support existing licensed/registered home-based child care businesses in making minor repairs and renovations that increase the quality and enhance capacity of their child care environments. The vendor will: Administer the disbursement of funds on behalf of NYS. Enforce OCFS-specified eligibility requirements for payments made by the vendor to existing licensed/registered home-based child care businesses. OCFS will share eligibility criteria with the awarded bidder during the contract development period. Process payments to eligible and approved businesses, ensuring proper documentation and program compliance. Oversee project monitoring, provide technical assistance, and ensure compliance to facilitate successful project completion. Funding Details: The Repair and Renovation Project: Home-Based Child Care is an infrastructure project, specific to existing licensed/registered home-based child care businesses in NYS. The awarded vendor will be responsible for administering the disbursement of funds on behalf of NYS. Funding Allocation: Funding for this project will be in the form of administrative and technical assistance costs and fees, covering the program management, technical support, oversight, and disbursement processes required to operate this project. These funds are provided to the awarded vendor to cover their operating expenses. A separate amount of $10 million will be provided to the vendor for distribution of payments made directly to existing licensed/registered eligible programs for their repair and renovation projects. None of these funds will be kept by the awarded vendor. Disbursement of project funds: Each approved and eligible licensed/registered home-based child care business may receive a payment ranging from $25,000 to $50,000 per project for repairs and renovations. The total number of awards issued for repair and renovation projects will depend on the volume of qualifying applications, the scope of individual projects, and available funding. As of 2025 approximately 11,000 home based child care businesses in NYS are potentially eligible to apply. Based on the total allocation of $10 Million, an estimated 200-400 payments could be made. Bidders must meet the following requirements: Be registered to do business in the State of New York as a domestic entity as evidenced by having an active filing in the NYS Department of State (DOS) Corporation and Business Entity Database. Possess at least 3 years of documented experience in establishing, maintaining and providing support, technical assistance, and guidance to home-based child care business owners. Possess at least 3 years of documented project management experience, specifically administering at least three home based child care repair and renovation projects, each with individual project values of at least $25,000. Possess at least 3 years of documented experience in building and maintaining partnerships with Community Development Financial Institutions (CDFIs), builders, and renovation contractors for home-based child care repair and renovation projects. Possess at least 1 year of documented experience in designing, operating, or maintaining a secure system capable of accepting and tracking funding applications, processing and administering payments, securely storing personal data, and generating reports. Please refer to IFB Section 3.2 Product/Service Specifications for the detailed scope of work to be performed under this project. The IFB and attachments are found on the "documents" tab of this advertisement. Please see these for detailed instructions and submission requirements. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%