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  5. ›Janitorial RFP 2025

Missoula County·Montana

Janitorial RFP 2025

Closes 12/12/2025$2M – $4.5MRequest for Proposal
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Description

Missoula County is seeking a qualified contractor to provide comprehensive janitorial and custodial services for 17 county facilities ranging from courthouses and administration buildings to health clinics, detention centers, and an animal shelter. The contract covers daily, weekly, monthly, and quarterly cleaning tasks, requires the use of green‑certified products, and mandates background‑check clearance for staff working after‑hours in CJIS‑regulated areas. The award will be a four‑year base contract (with an optional two‑year extension) payable on a lump‑sum per‑building basis plus hourly rates for special‑event cleanings. • Service coverage includes 17 sites totaling roughly 300,000 sq ft, with both day‑shift and night‑shift staffing schedules. • Contractor must supply all cleaning supplies, equipment, and consumables, and adhere to strict green‑product and FSC/FSA paper‑product specifications. • Must meet insurance, prevailing‑wage, and background‑check requirements; provide proof of insurance and certify non‑debarment. • Evaluation is 50 % cost, 20 % personnel profile, 15 % firm experience, and 15 % approach/plan.

Attached files

Contact

David Wall(Procurement Officer)

[email protected]

(406) 258-3526

Key dates

Opened
11/7/2025
Questions due
12/4/2025
Pre-bid meeting
11/25/2025Mandatory
Site visit
11/25/2025Mandatory
Closes
12/12/2025
Projected award
12/17/2025
Duration
4 years

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
561720

Budget estimate

$2,000,000 – $4,500,000

Based on comparable county janitorial contracts for ~300,000 sq ft over a four‑year period, annual spend typically ranges from $500k to $1.1 million, yielding a total contract value of roughly $2 million to $4.5 million. Factors influencing the range include the number of night‑shift hours, special‑event call‑outs, and the cost‑increase percentages the vendor proposes.

AI estimate from the solicitation

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