Public Relation Agency (Expires 6-30-29) With 1 Option Year

The City of Providence, Rhode Island, is issuing a Request for Proposals (RFP) for a Public Relations Agency. The contract has an expiration date of June 30, 2029, with one option year. The RFP is being issued by the Providence Water Supply Board, and proposals are due by 2:15 PM on May 4, 2026. The RFP includes the following key points: 1. **Proposal Submission**: Bidders must submit two copies of their proposal in sealed envelopes, labeled with the item description and the City department to which the solicitation and bid are related. 2. **Required Documents**: The proposal must include the following documents: * Bid Form 1: Bidder's Blank * Bid Form 2: Certification of Bidder * Bid Form 3: Certificate Regarding Public Records * Bid Form 4: Affidavit of City Vendor * Forms from the Minority and Women Business Enterprise Program (if applicable) * Bidder's Proposal/Packet: Formal response to the specifications outlined in the RFP, including pricing information and details related to the goods or services being provided 3. **Evaluation Criteria**: The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. The evaluation criteria include: * Price * Quality of the proposal * Experience and qualifications of the bidder * Ability to meet the requirements of the RFP 4. **Bid Terms**: The RFP includes the following bid terms: * Financial assurances may be required * Awards will be made within 90 days of bid opening * All bid prices will be considered firm, unless qualified otherwise * Failure to deliver within the time quoted or failure to meet specifications may result in default 5. **Contact Information**: Bidders with questions or concerns should contact the following individuals: * Purchasing Department: [email protected] (for questions related to the process, forms, and submission) * MBE/WBE Outreach Director: [email protected] (for questions related to the Minority and Women Business Enterprise Program) * Joseph DiPina, Chief of Administration: [email protected] (for questions related to the specifications outlined in the RFP) Overall, the RFP is seeking a qualified and experienced public relations agency to provide services to the City of Providence. Bidders must carefully review the RFP and submit a complete and responsive proposal to be considered for the contract.