SVC-VEHMAINT/2425 - Preventative Maintenance & Repairs to City Fleet

NOTICE OF AVAILABILITY – Invitation to Bid - Solicitation #R2024103/SVC-VEHMAINT/2425 The City of Punta Gorda will be receiving sealed submittal responses at the Procurement Office, 126 Harvey Street, 2nd Floor, Punta Gorda, FL 33950 from qualified bidders for: SCOPE: The City's objective is to contract with qualified, competent, and experienced vendor(s) to perform preventative maintenance, repair, and body shop services on the City's Vehicle Fleet, encompassing vehicles identified as Automobiles through Class 5 Medium Duty Trucks. The City invites proposals for services to be performed at the vendor's facility, City facilities, and on the roadside as applicable. Vendors are invited to submit a proposal based on the class of vehicles qualified for service. REQUIRED LICENSES/CERTIFICATION: No Licenses are required to perform services for this project. Solicitation Package Protest deadline: October 14, 2025 at 3:00 PM ET NON-Mandatory Pre-submittal Conference: October 16, 2025 at 10:00 AM ET at Procurement Conference Room, 126 Harvey St – 2nd Floor, Punta Gorda, FL. Inquiry and Clarification Request deadline: October 30, 2025 at 3:00 PM ET Submittal due date and time: November 6, 2025 at 3:00 PM ET or as may be amended by the subsequent issuance of addenda. Submittal packages will be opened in public at 126 Harvey Street, 2nd Floor, Punta Gorda, FL. Solicitation documents may be obtained through www.pgorda.com – Open Bids for City of Punta Gorda, Title: R2024103/SVC-VEHMAINT/2425. Vendor registration is free. All questions shall be submitted in writing via email to the Procurement contact. The City will not address any questions/inquiries submitted on-line concerning this solicitation posted on www.publicpurchase.com, www.thebluebook.com or any other website. Public Notice of Availability: www.pgorda.com Procurement Office, 126 Harvey Street, Punta Gorda, FL 33950 City Clerk’s Office, 326 W. Marion Avenue, Punta Gorda, FL 33950 Posted: October 9, 2025 AUTHORIZED CITY CONTACT: Julie Rogan-Sutter - Phone: (941) 575-3350 Email: [email protected] IMPORTANT NOTICE TO BIDDERS: Bidders who obtain Solicitation Packages from sources other than www.pgorda.com shall officially register receipt of the solicitation with the City’s Procurement Division through the website by viewing the On-Line Solicitation AND accept receipt of each document attached to the solicitation. This will place the Bidder on the notification list for any forthcoming addendum or other official communications. Failure to register as a prospective Bidder and/or accept receipt of each document may cause your Submittal Package to be rejected as non-responsive if you have submitted a Submittal Package without City issued forms and/or acknowledgment of issued addenda and/or meet the Solicitation Package requirements as provided by the City. In accordance with the Americans with Disabilities Act and Florida Statute 286.26, the location of meetings related to this solicitation is accessible to persons with disabilities. If you are a person with disability who needs any accommodation in order to participate in this meeting, you are entitled, at no cost to you, to the provision of certain assistance. Interpreters for the hearing impaired (TTY 941-575-5013) or non-English speaking citizens and any other special accommodations can be requested by contacting the Human Resources Manager/Non-Discrimination Coordinator whose address is 326 W. Marion Avenue, Punta Gorda, FL 33950, whose telephone number is (941) 575-3308, and whose email address is [email protected], at least two (2) calendars days prior to the meeting.