RFP# 026-075-04 DISTRICT-WIDE COPIERS

The District is seeking a qualified vendor to provide a district‑wide lease of new multifunction copiers, full‑service maintenance, consumables, and a cloud‑based print‑management platform. The contract will run for five years, covering roughly 50 high‑volume devices across all schools and facilities, with strict response‑time and replacement guarantees, data‑security requirements, and integration with Active Directory/Azure. • Lease of new, Energy‑Star‑compliant multifunction copiers (≈50 units) with a 60‑month term. • Full‑service maintenance, parts, consumables, and on‑site support (≤4‑hour response, max 1‑day downtime). • Cloud‑based print‑management solution (secure follow‑me printing, card‑reader release, AD/Azure integration, optional OCR, multilingual translation, desktop fax). • Installation, removal of existing equipment, training, and a detailed implementation schedule (June 2026 install, July 2026 go‑live). • Pricing required on a per‑device lease, annual service, and per‑click basis; proposals must remain valid for 60 days after opening.