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Department of Buildings and General Services VT·Vermont

Vermont Fishing Guide and Regulations, Hunting and Trapping Guides

Closes 8/25/2026$1.5M – $4MRequest for Proposal
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Description

The State of Vermont is seeking a full‑service publishing partner to produce, advertise, print, distribute, and maintain digital versions of its annual Fishing Guide & Regulations and Hunting & Trapping Guide. The contractor must handle graphic design, layout, printing up to 100,000 copies per guide per year, manage advertising sales, ship to ~325 statewide locations, and provide ongoing website and PDF updates, all while meeting stringent environmental, cybersecurity, and anti‑lobbying compliance requirements. • Design, layout, and pre‑press proofing for two separate guides (≈64 & 48 internal pages). • Print up to 100 000 copies each guide annually, saddle‑stitched, using chlorine‑free recycled paper with specific post‑consumer content percentages. • Sell and manage advertising space, provide rate cards, and remit revenue, with strict ad placement rules. • Distribute printed guides statewide via UPS, meeting early‑December delivery deadlines (penalty $500/day). • Maintain a searchable HTML microsite, downloadable PDFs, mobile‑friendly format, and deliver quarterly analytics reports. • Comply with Vermont’s environmental, cybersecurity, Made‑in‑USA, and telecom equipment restrictions, and provide required certifications and insurance.

Attached files

Contact

Stefanie Malmstein(State Commodity Procurement Administrator)

[email protected]

Key dates

Opened
8/7/2026
Questions due
8/14/2026
Closes
8/25/2026
Projected award
9/30/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Printing Services and Supplies
NAICS
511130
Solicitation №
RFP-Vermont Fishing Guide and Regulations, Hunting and Trapping Guides

Budget estimate

$1,500,000 – $4,000,000

Based on the requirement to print up to 200 000 copies per year (100 000 for each guide) over a five‑year term, and assuming an average printing cost of $4‑$6 per copy plus design, distribution, and digital maintenance fees, the contract value is likely in the $2 million‑$4 million range. Additional revenue from advertising sales could offset costs, but the state will pay the contractor for production and services, so a safe ballpark is $1.5 million‑$4 million total. Factors influencing the range include paper quality choices, binding method, advertising revenue handling, and any price‑adjustment mechanisms after the first two years.

AI estimate from the solicitation

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