Description
The University of North Carolina Greensboro Facilities Operations department is seeking a qualified vendor to supply and deliver HVAC components, parts, and related supplies on an as‑needed basis. The contract will be a one‑year initial term with two optional one‑year extensions, and the vendor must be a North Carolina‑registered supplier in good standing. Bids are submitted electronically via the state’s eVP portal, and the award is expected around early November 2026. The scope includes maintaining a stocked inventory within 25 mi of campus, weekly inventory checks, rapid three‑day delivery, and compliance with safety, labeling, and sustainability standards.
• Supply of a wide range of HVAC parts and accessories (commodity 401017).
• No minimum order quantity; orders placed as needed by UNCG Utilities/ MRO stores.
• Delivery within three business days; back‑order notifications within 24 hours.
• Vendor must provide a standard ordering form, maintain a local storefront, and support price‑match provisions.
• Contract includes price‑freeze for 365 days, warranty, and product‑recall responsibilities.
• Evaluation based on lowest responsive price that meets specifications, with possible negotiations and best‑and‑final‑offer process.