Print & Mail - CY2027 Open Enrollment Letter / HR

The City of Worcester is procuring full‑service print‑and‑mail support for its 2027 Open Enrollment letter package. The vendor must produce a 10‑page, double‑sided, full‑color letter, print and address a specialty 9.5” × 6” envelope (black ink only), fold, insert, and mail each packet via First‑Class mail so that recipients receive the letters on or after November 10 2026. Estimated volume is roughly 4,410–4,450 identical mailings. The contract requires firm, FOB‑Destination pricing, inclusion of postage in the unit price, and compliance with insurance, CORI, MWBE, and wage‑theft certifications. Delivery must be completed within 12 days of the City’s notification, and the award will be made within a 90‑day reservation period after bid opening. • Scope includes commercial printing, envelope production, folding, stuffing, and mailing (including postage). • No bid security required; performance bond not required. • Vendor must provide required insurance and certifications; may use its own First‑Class presort permit. • Timeline is tight: final artwork and address list will be supplied 2‑3 days after November 10 2026, and mailing must occur on/after that date.