SOLE SOURCE PROCUREMENT - College Sports Programs Video Exchange Software

This contract is a sole‑source award by Longwood University for a specialized video‑exchange and analytics software platform used by college basketball programs. The university required a product that satisfies NCAA and Big South Conference mandates, and Synergy Sports Technology is the only vendor that maintains the national video database meeting those standards. The procurement value is modest ($15,000) and is treated as a firm‑fixed‑price license purchase. • Vendor: Synergy Sports Technology (Anacortes, WA) – sole source due to exclusive database. • Scope: Provision of standard video‑exchange software, access to analytics, and a subscription/license for the university’s basketball programs. • Value: $15,000 fixed price; price justified by conference‑wide negotiated rate. • Procurement method: Sole‑source under Virginia Code § 2.2‑4303(E); no competitive bidding required. • Timeline: Closing date 7 Nov 2023 2 PM; internal approvals completed 10‑11 July 2023; award planned for 7 July 2023.