BOE Printing and Mailing of Confirmation Notices

This informal Request for Bids (RFB) from the Cuyahoga County Board of Elections calls for a vendor to print, assemble, and mail approximately 80,000 voter confirmation notices (NCOA In‑County, NCOA Out‑of‑County, and Supplemental) in both English and Spanish. The work includes variable‑data insertion, double‑sided printing on 20 lb/60 lb bond paper, folding, insertion of pre‑printed #9 return envelopes and #10 outgoing envelopes, and delivery of the completed, presorted batch to the USPS Business Mail Entry Unit in Cleveland by January 27, 2023. The solicitation requires proof production (400 random PDFs per notice type) and strict adherence to a timeline that begins with data file delivery on early January 2023 and ends with final mailing on January 27 2023. The award was granted to Greyscale Printing for greyscale and color printing and for USPS delivery. • High‑volume, bilingual variable‑data printing (≈ 80 k notices). • Tight proof‑approval and production schedule (proofs due within 3 business days of data receipt). • Complete mail‑pack assembly and presorted USPS First‑Class delivery by a single deadline. • Vendor bears all risk for errors and must comply with an “unbiased business conduct” clause.