SOLE SOURCE PROCUREMENT - Real Response Risk Management Software for Athletics

Longwood University awarded a sole‑source contract to RealRecruit, LLC for a cloud‑based risk‑management software platform tailored to collegiate athletic departments. The solution integrates anonymous real‑time reporting, surveys, and a documentation repository to capture student‑athlete feedback on safety and program issues, thereby reducing administrative burden and improving data‑driven decision‑making. The university justified the non‑competitive award by citing the vendor’s unique, athletics‑specific functionality that competing general‑purpose survey tools cannot provide. The total contract value is $4,725, covering software licensing, hosting, reporting, and support for the initial agreement period. • Integrated platform (reporting, surveys, repository) designed exclusively for athletics. • Sole‑source justification based on unique capability and cost‑reasonableness. • Fixed‑price contract of $4,725 for a one‑time acquisition/implementation.