BOE Voter Information Guides November 2023

This contract is for the design, printing, variable‑data processing, and mailing of 490,000 Voter Information Guides (VIGs) for the November 7 2023 general election in Cuyahoga County, Ohio. The Board of Elections provides artwork and CSV data, requires proof approvals for each precinct, and mandates delivery of the finished guides to the USPS Business Mail Entry Unit within a five‑day window. The bid is a fixed‑price, per‑thousand (unit‑price) arrangement with no budget disclosed; vendors must submit their own rates on the bid form. Key points include: • 490 000 guides to be printed on 80# offset stock, two‑color, one‑sided with variable data (address, precinct, polling location, IM barcode, alerts). • Proofs for ~967 precincts must be approved before variable‑data printing can commence. • Mailing includes folding, spot‑glue/wafer sealing, and delivery to USPS BMEU (2400 Orange Ave, Cleveland) between 9/18‑9/22 2023. • All bids were due by 12 PM on 8/18/2023; the contract was later awarded (vendor not disclosed).