RFP #1309 Fuel Procurement Program

This solicitation establishes a cooperative fuel‑procurement contract for the three Williamson County public entities (schools, county government, and special school district). The vendor will supply diesel and gasoline, manage a large fleet fuel‑card program, provide on‑site tank inspection and telemetry, install/maintain pumps, and ensure emergency supply continuity across at least 18 retail sites. The contract runs from July 1 2023 through June 30 2029, with a base one‑year term and up to five one‑year renewal options. The award was made to TriStar Energy, and the contract value is driven by an estimated $6 million annual spend. • Scope: fuel supply, fuel‑card management, on‑site tank services, pump installation/maintenance, emergency planning, reporting, and insurance/bond compliance. • Quantities: ~1.3 million gallons per year across the three entities (≈$6 million annual spend). • Pricing: fixed cents‑per‑gallon markup (unit‑price) for the contract duration. • Award: Single‑award, best‑value competition; vendor: TriStar Energy.