Scanning and Maintenance Software Services

The Board of Education Retirement System (BERS) of New York City is issuing a Request for Quotation for a one‑year contract (with up to three optional one‑year extensions) to provide a secure, on‑premises scanning and maintenance software solution. The solution must support high‑volume document digitization, generate PDFs and associated metadata, enforce a dual‑operator workflow, integrate with the Vitech V10 system via REST API, and meet strict security and storage requirements. Vendors must submit a complete technical description and a detailed pricing proposal by the deadline. • Provide a high‑volume scanning solution compatible with Kodak (or comparable) scanners, producing PDFs, metadata files, and barcode‑based document identification. • Ensure security through Active Directory authentication, on‑premises storage, audit‑trail logging, and compliance with CPMS security controls; optional web‑client capability is preferred. • Deliver integration with Vitech V10 via REST API, optional AI‑driven document classification and data extraction, and full maintenance/support services for the contract term. • Submit a complete pricing schedule using the provided Excel template; proposals are evaluated on technical fit, support services, and price (best‑value). • Deadline for submission is 4 PM ET on August 18, 2026; vendor questions are due by August 4, 2026 4 PM.