"Q & A" for 19KS7026Q0007

The U.S. Embassy Seoul is seeking a contractor to organize and manage a summit in Hawaii, ideally in Honolulu. The summit will convene 45 participants from the United States, the Republic of Korea, and Japan. The contractor will be responsible for managing and including all participant travel costs in the cost proposal, in compliance with the Fly America Act and applicable Open Skies agreements. The contractor will also provide AV rental, setup, and technical support as specified in the SOW. Some key points to consider: • The summit will take place between August 3-21, 2026, with August 19-21 identified as the preferred window. • The contractor is responsible for identifying and proposing an appropriate venue, subject to review and approval by the U.S. Embassy Seoul. • The contractor is expected to conduct a post-summit debrief with Embassy staff in Seoul. • The contractor should propose reasonable quantities for program materials, subject to Embassy review and approval. • The contractor should include their proposed AV setup as part of their technical and cost estimates.