161 / 13.8 kV Transformer & Switchgear Relocation Services

The City of Columbia, Missouri is seeking proposals for the relocation of two 161/13.8 kV transformers and two switchgears from the City of Columbia Municipal Power Plant to the Bolstad Substation. The relocation services shall include pre-relocation testing, disassembly for transportation, rigging and lifting, heavy hauling, re-assembly, vacuum filling of the transformers, and post-relocation testing. The contract period is from the effective date of the contract through delivery. The city reserves the right to reject any or all proposals and to cancel the RFP if it is in the best interest of the city to do so. Some key points to consider: • The proposal must be submitted in a sealed envelope and marked in bold letters “RFP 77/2026 – 161 / 13.8 kV Transformer & Switchgear Relocation Services”. • The proposal must include completed exhibits, forms, and other information concerning the proposal. • The city recognizes the limited nature of its resources and the leadership role of government agencies in regard to the environment, and therefore encourages the use of recycled products and minimization of non-recyclable materials in the proposal. • The city reserves the right to conduct negotiations of the proposals received or to award a contract without negotiations. • The contract shall be awarded to the lowest and best proposal. • The evaluation criteria include cost, offeror’s experience, reliability, expertise of personnel, and method of performance. • The city may contact the offeror’s references as part of the evaluation process. Some of the key requirements for the proposal include: • The proposal must be page numbered. • The signed page one from the original RFP and all signed addendums must be placed at the beginning of the proposal. • The proposal should be organized into sections that correspond with the individual evaluation categories described in the RFP. • The offeror must provide information about their organization, experience, personnel expertise, and method of performance. • The offeror must submit a copy of all licenses and/or certifications related to the performance of the services required. • The offeror must provide a firm, fixed price for all line items indicated in the pricing page. • The offeror must agree to comply with the terms and conditions of the contract, including the payment of prevailing wages and the provision of labor and material payment bonds.