IFB #25-025 - Translation, Typesetting, and Proofreading Services for the June 2, 2026, Primary Election and November 3, 2026, General Election, Voter Information Guide(s)

The California Secretary of State is seeking a contractor to provide translation, typesetting, and proofreading services for the production of the California Voter Information Guide (VIG) and the Ballot Labels and Ballot Titles and Summaries for the June 2, 2026, Primary Election and November 3, 2026, General Election. The contractor will be required to translate and proofread documents in nine standard languages, including Spanish, Chinese, Hindi, Japanese, Khmer, Korean, Tagalog, Thai, and Vietnamese. The contractor must have at least five years of experience in providing written translation services and must have certifications from recognized institutions. The contract term is expected to be from March 1, 2026, to December 31, 2026. • The contractor will be responsible for translating and proofreading documents, including the VIG and Ballot Labels and Ballot Titles and Summaries. • The contractor must have experience in providing translation services to state, local, or federal government entities. • The contractor must have certifications from recognized institutions, such as the American Translators Association or the American Association of Language Specialists. • The contractor must have a minimum of $1,000,000 per occurrence for Errors & Omissions coverage. • The contractor must comply with all applicable laws and regulations, including those related to political activity in the workplace.