School to Home Communication Tool and Digital Flows and Forms

The South Delta School District is seeking a comprehensive, cloud-based communication and workflow platform to strengthen engagement among schools, families, and district personnel. The proposed solution should support secure multi-channel communication, multilingual messaging, digital forms and workflow automation, role-based dashboards, attendance and engagement analytics, and integration with the district's Student Information System. The platform should be scalable, user-friendly, accessible, and capable of supporting district-wide implementation. Some key features required include: • Cloud-based, vendor-hosted solution accessible 24/7 • Real-time synchronization with the district's Student Information System • Automated data updates, file transfers, and synchronization processes • Support for communication at the classroom, school, and district levels • Mass notification capabilities for district-wide and school-specific announcements • Emergency alert capabilities for time-sensitive and urgent communications • Two-way communication between authorized school personnel and families • Support for SMS, voice, email, mobile app, and other commonly used messaging channels • Mobile applications compatible with iOS and Android devices • Multimedia messaging support • Tracking and reporting for family and staff communications • Individualized communication with families in their preferred language • Secure electronic delivery, completion, submission, and storage of district-approved documents and forms • Configurable digital forms and workflows to streamline approvals, notifications, routing, and recordkeeping The district serves approximately 513 students across three campuses, with projected enrollment numbers for licenses/seats as follows: • South Delta Elementary School: 230 students • South Delta Middle School: 109 students • South Delta High School: 174 students The selected vendor will be required to provide a detailed description of the proposed program and services, including how the solution will comply with each of the requirements listed above. The vendor should also provide information on their experience and past performance, including demonstrated compatibility with the Mississippi Department of Education-approved Student Information System platforms, history of successful service delivery in similar school districts, and letters of reference from at least three clients in public Mississippi school districts where services were provided in the past three years.