Description
The City of Augusta is issuing an Invitation to Bid for an annual supply contract covering a comprehensive list of hand tools and related consumables for its Engineering and Environmental Services Department. The contract is for a one‑year term with four optional one‑year renewals, fixed pricing, and a price‑escalation ceiling of 3 % per item. Bidders must submit a hard‑copy and USB‑drive version of the bid by September 29, 2026, and respond to any clarifications by September 21, 2026. Local bidders may receive preference for contracts ≤ $100,000 if they meet specific residency and licensing criteria. The award will be made to the lowest responsive bidder meeting all specifications.
• Scope: Supply of ~40 distinct hand‑tool items (shovels, post‑hole diggers, pitch forks, hammers, axes, etc.) plus ancillary supplies (twine, gas cans, cement, water coolers, etc.).
• Quantity: “as‑needed” ordering; delivery required within 60 days of purchase order.
• Term: 1 year with up to four 1‑year renewal options; prices must remain firm for the base year.
• Pricing: Fixed unit prices; price‑escalation requests allowed only 60 days before renewal, capped at 3 %.
• Submission: One original hard copy and one electronic copy on a USB drive; no email bids.
• Mandatory documentation: Business license, W‑9, contractor licenses (if applicable), non‑collusion affidavit, E‑Verify affidavit, minority‑/women‑owned business forms (if applicable).
• Evaluation: Lowest responsive bid per line‑item; brand‑neutral specifications, samples may be requested.
• Local‑bidder preference applies for contracts ≤ $100,000.