Request for Proposals: District-Wide Intercom & Communication Safety System

The Ellsworth School Department is seeking a qualified contractor to design, supply, install, and commission a district‑wide, IP‑based intercom and communication safety system. The solution must integrate with existing Grandstream VoIP phones, support daily announcements, synchronized clocks, multi‑zone bell schedules, and provide robust real‑time emergency communication. Coverage must include indoor and outdoor audio for five sites (two schools, a technical center, central office, and bus garage) with hardware rated for New England weather. The contract includes full system commissioning, training, and a firm completion deadline. • Scope: Design, supply, install, integrate, and commission IP intercom system across 5 locations (≈1,300 users). • Requirements: Compatibility with existing VoIP infrastructure, outdoor audio coverage for fields, playgrounds, parking lots, weather‑hardened equipment. • Timeline: Pre‑bid site visit May 12 2026, questions due May 14 2026, proposals due May 21 2026, award May 29 2026, work starts July 1 2026, substantial completion by August 14 2026. • Deliverables: Full hardware installation, network integration, system testing, user training, and documentation.