RFP 902749 FINE ART SERVICES

The County of Alameda is soliciting bids for a three‑year, pool‑based contract (with an optional two‑year renewal) to provide museum‑quality fine‑art handling, custom framing, and fabrication services for its permanent collection and temporary exhibitions. Up to four bidders may be selected for handling, three for framing, and four for fabrication. Contractors will be called on an as‑needed basis; each project will require a separate proposal that includes turnaround time, billable hours, and cost. The RFP includes detailed pricing tables for baseline transportation/installation rates, additional crew, travel, after‑hours work, material allowances, and a range of custom framing and fabrication methods (e.g., UV‑flatbed printing on wood or aluminum, roll‑feed inkjet, specialty mounting). The maximum aggregate spend the County will allow over the three‑year term is $45,000 for handling, $90,000 for framing, and $135,000 for fabrication, with specific per‑project allowances (e.g., $10,000 material, $5,000 equipment). Bidders must submit a revised bid form via the County’s procurement portal and certify compliance under penalty of perjury. • Scope includes technical consultation, transportation, installation, custom archival framing, and high‑quality digital fabrication. • Contracts are awarded to a pool of up to 4 (handling), 3 (framing), or 4 (fabrication) vendors; the County selects contractors per project based on cost, expertise, and turnaround. • Pricing must be entered on the County‑provided bid form; partial bids are not accepted for handling/framing but are permitted for fabrication methods. • All costs must include taxes (excluding sales/use tax) and travel; material and equipment allowances are capped per project. • The work is performed throughout Alameda County facilities, with the County providing wrapping material and some hardware.