Request for Proposals: Wastewater Flow Meter Calibration Services 2/27/2026

The City of Gastonia is seeking proposals for Wastewater Flow Meter Calibration Services. Here is a summary of the key points: **Objective:** The City wants to contract with a qualified vendor to perform calibrations of wastewater flow meters in its collection system to ensure accurate billing and compliance with regulations. **Scope:** The City maintains 16 wastewater flow meters, which include primary metering devices with ultrasonic sensors and secondary measuring devices. The vendor will need to calibrate these meters at various frequencies (annual, semiannual, and quarterly) and provide detailed records of the calibration events. **Proposal Requirements:** * Proposals must be 10 pages or less and address all submittal requirements. * Proposals must be signed by an authorized representative of the firm. * Proposers must identify any confidential or proprietary information. * Proposals must be submitted electronically as a single PDF by 5:00 pm on March 31, 2026. **Contract:** * The City seeks a 3-year contract with two optional 1-year renewals. * The City reserves the right to reject any and all proposals. * The City will evaluate proposals based on qualifications, experience, technical approach, costs, and compliance with proposal requirements. **Insurance Requirements:** * Vendors must provide commercial general liability insurance, employers' liability insurance (if applicable), and auto liability insurance (if applicable). * The City must be named as an additional insured on the insurance certificate. **Proposal Format:** * Introduction: brief overview of the vendor's experience and approach to calibrating wastewater meters. * Qualifications: documentation of applicable training, certifications, and experience. * References: three municipal references for similar services. * Pricing Information: prices per calibration event, total price without tax, and travel costs or other applicable fees. Overall, the City is seeking a qualified vendor to provide wastewater flow meter calibration services to ensure accurate billing and compliance with regulations. Vendors must provide detailed proposals that address the City's requirements and demonstrate their qualifications and experience in providing similar services.