Description
The City of Brookside Village, Texas, is seeking a qualified firm to serve as the third‑party administrator, recordkeeper, and service provider for its governmental 457(b) deferred compensation retirement plan. The contract will cover full plan administration, compliance, fiduciary support, daily recordkeeping, payroll integration, trustee/custodial services, investment menu design, participant education, technology platforms, cybersecurity, and conversion/transition services. Proposers must demonstrate at least five years of experience administering governmental 457(b) plans, have served a minimum of ten public‑sector clients (including three Texas municipalities), and possess the required insurance coverages. The award will be based on best value, considering fees, investment quality, education, technology, and implementation approach. The initial contract term is three years with up to two one‑year renewals.
• Scope: full‑service 457(b) plan administration, compliance, recordkeeping, payroll integration, trustee services, investment menu, education, technology, cybersecurity, conversion, and ongoing support.
• Minimum qualifications: ≥5 years experience, ≥10 public‑sector clients (≥3 in Texas), insurance minimums, qualified relationship manager.
• Submission deadline: 5:00 p.m. CDT, November 4 2026; questions due by October 21 2026.
• Award decision: Council meeting November 18 2026; contract start approx. December 1 2026.
• Contract term: 3 years (optional two 1‑year extensions).
• Estimated contract value: $100,000 (as indicated).