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South Carolina Materials Mgmt Ofc·South Carolina

TRANSPORTATION SERVICES - DSS

Closes 7/2/2029$1M – $5MRequest for Proposal
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Description

The State of South Carolina Department of Social Services (DSS) is seeking qualified transportation providers to deliver statewide foster‑care and medical transport services for children placed in regular, therapeutic, medical, and emergency placements. The contract is fixed‑price, organized into five lots, each with defined maximum rates for mileage, driver assistance, wait‑time, cancellation, and supplemental staff. Providers must operate 24/7, maintain a dispatch and tracking system, meet extensive driver qualification, background‑check, and safety‑equipment requirements, and submit detailed invoicing per service type. The award will be for up to five years (one‑year base term with four optional one‑year renewals). • Provide regular, therapeutic, medical, and emergency placement transportation statewide (lots 1‑5). • Meet vehicle, driver, insurance, background‑check, bilingual staff, and training standards outlined in the solicitation. • Submit fixed‑price bids at or below the State’s maximum rates; invoices must be in Excel and include mileage, wait‑time, and required DSS forms. • Contract value is not disclosed; pricing is evaluated on responsiveness and responsibility, not lowest price.

Attached files

Contact

Jon Baysden(Procurement Officer)

[email protected]

(803) 896-5304

Key dates

Opened
4/14/2025
Questions due
4/9/2025
Pre-bid meeting
4/8/2025
Closes
7/2/2029
Projected award
5/27/2025
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Transportation and Public Transit
NAICS
485991
Solicitation №
5400028028

Budget estimate

$1,000,000 – $5,000,000

The solicitation does not disclose a total contract ceiling. Using the maximum rates in Attachment C and the typical monthly volume figures supplied in the amendment (e.g., ~250 regular trips, ~250 therapeutic trips, ~5‑10 medical trips, ~700 emergency trips >60 mi), an approximate annual mileage of 30 mi per trip yields roughly 30 mi × $2.00‑$3.84 ≈ $60‑$115 per trip plus ancillary fees. Multiplying by the total number of trips (~1,500 per month) suggests annual expenditures in the $7‑$12 million range. Assuming a contractor captures 10‑30 % of that spend as profit, the expected earnings could fall between $700,000 and $3,600,000 over the five‑year contract, i.e., roughly $140,000‑$720,000 per year. Therefore, a reasonable total contract value estimate is $1 million to $5 million over the full term.

AI estimate from the solicitation

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